Signatures in Outlook 2013

Step 1

On the Home tab, click New Email. 

Step 2

Click the Message tab.

Step 3

In the Include group, click Signature, and then click Signatures.

Step 4

On the Email Signature tab, click New.

Step 5

Type a name for the signature, and then click OK.

Step 6

In the Edit signature box, type the text that you want to include in the signature. 

Step 7

To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

Step 8

To add elements other than text, click where you want the element to appear, and then do any of the following:

OptionsHow to
To add an electronic business card Click Business Card, click a contact in the Filed As list, and then click OK.
To add a hyperlink Click Insert hyperlink, type the link address or browse to a hyperlink, click to select it, and then clickOK.
To add a picture Click Insert a picture , browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

Step 9

To finish creating the signature, click OK.

NOTE    The signature that you just created or changed won't appear in the open message; it must be inserted into the message.

Add a signature to messages

You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Setup a signature to appear automatically in every email you send

Step 1

On the Home tab, click New Email.

Step 2

Click the Message tab.

Step 3

In the Include group, click Signature, and then click Signatures.

Step 4

Under Choose default signature, in the Email account list, click an email account to associate with the signature.

Step 5

In the New messages list, select the signature that you want to include.

Step 6

If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

Step 1

In a new email message, click the Message tab.

Step 2

In the Include group, click Signature, and then click the signature that you want.

Source: Microsoft Office 2013